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Stop chasing parents for fees.

Automatic WhatsApp reminders, UPI payments that mark themselves paid, and one screen showing who has paid across every batch.

Automatic WhatsApp reminders, payments that mark themselves paid, and one screen showing who has paid across every batch.

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How many students do you teach in total?

Reminders ₹449 a month. Reminders plus automatic collection ₹999.Reminders $14 a month. Reminders plus automatic collection $29.

Set up before the 1st and next month’s reminders send themselves. Your first two months are free, and we set the whole thing up for you.

Built for coaching classes and sports, music, dance and art academies running more than one batch.

Example: a handwritten fee register for October. As WhatsApp reminders go out and parents pay, pending crosses in the register turn into green ticks.

Shown: the Collect plan, where payments mark themselves paid.

Late fees are not an annoyance. They're money.

Most coaches have never added it up. Tap your numbers to see what sits uncollected in an average month, and what it costs you to go and get it.

The fees you never recover are usually from students who quietly stopped coming. Seeing them early is the difference between a reminder and a lost student.

Students across all your batches

What one student pays you a month

Out of every 10 parents, how many pay late?

    Made for anyone who teaches in batches:

    • maths & science tuition
    • cricket
    • football
    • swimming
    • karate & taekwondo
    • Bharatanatyam & Kathak
    • guitar & keyboard
    • vocal music
    • drawing & art
    • chess
    • abacus
    • yoga
    • tutoring
    • football & soccer
    • swimming
    • martial arts
    • dance
    • piano & guitar
    • art classes
    • chess
    • gymnastics
    • tennis
    • coding clubs
    • language classes
    Parents, every month
    Sir, will pay next week pakka 🙏
    So sorry, can I pay next week? 🙏
    Which UPI ID should I send to? Old one or new one?
    What were your bank details again?
    I already paid na, check once 🤔
    I'm sure I paid already, can you check?
    Can I pay for two months together?
    Seen. No reply.

    You started teaching. Somehow you also became the debt collector.

    Every month it's the same routine: scroll through your payments, match names to amounts, tick your register, and send awkward reminders to the parents you haven't heard from. It eats your evenings and it makes a good relationship with parents feel transactional.

    • Fees arrive on timeReminders go out before the due date, every month, to everyone. You stop funding other people's cash flow.
    • Your evenings come backNo more matching payments to names, chasing screenshots or updating a register at 11pm.
    • You spot leavers earlyA parent two months behind is usually a parent about to leave. Now you see it while you can still do something about it.

    Set it up once. Fees follow up on themselves.

    We move your student list in for you. After that, you only open TutNook to see who has paid.

    1. Add your batches and students

      Send us your list in any format and we'll set it up. Each batch gets its own fee, due date and schedule.

    2. We remind parents on WhatsApp

      A polite message before the due date, on the day, and after if it's still unpaid. You approve the wording first.

    3. Parents pay in two taps

      The link opens GPay, PhonePe, Paytm or any UPI app with the amount filled in. The money reaches your bank, not ours.

      The link opens a payment page with the amount filled in. The money reaches your bank, not ours.

    4. You see who's paid

      One screen, every batch. On Collect and Academy, payments confirm themselves. Took cash? Mark it paid in a tap.

    October fees4 batches, 63 students
    U-12 CricketMon, Wed, Fri at 6 pm 18 of 22 paid
    Class X MathsTue, Thu, Sat at 7 pm 11 of 14 paid
    Swim BeginnersDaily at 6 am 9 of 15 paid
    Kathak JuniorsSat, Sun at 10 am All 12 paid

    Built for coaches who run more than one batch.

    Morning swimmers, evening board-exam students, weekend dancers. Each batch has its own fee and its own stragglers. TutNook keeps them apart and adds them up.

    • A different fee for every batch, monthly, quarterly or per term.
    • Siblings and discounts set once, applied every month.
    • Cash and online in the same list, so your totals are always right.
    • One-off charges for kit, grading, tournaments and admission.
    • Automatic receipts that parents can find again when they need them.

    Whatever you teach, the fee problem looks the same.

    A teacher explaining a lesson at a whiteboard while students raise their hands
    Coaching classes and tuitionFees by subject, by class, by batch. Reminders that go out before exam season gets busy.
    A swimming instructor guiding a child in an indoor pool
    Swimming academiesSeasonal batches, 6 am slots, and parents you only see at the poolside.
    A martial arts instructor and a young student in a ready stance in a dojo
    Martial artsMonthly fees plus grading and kit charges, tracked for every belt level.

    cricket nets, football camps, music & dance classes, art studios, chess clubs… if parents pay you every month, TutNook fits.

    Photos from Pexels by Katerina Holmes, Tima Miroshnichenko and RDNE Stock project.

    Fee management software, without the ERP.

    TutNook is fee collection software for coaching classes, tuition teachers and sports academies in India. It does one job properly instead of twenty badly.

    Instead of a paper fee register

    A student fee tracker that totals itself. Every batch, every month, paid and pending, with a receipt for each payment. No ruled notebook, no column that stops adding up in March.

    Instead of an Excel sheet

    A fee management app that updates when the money arrives rather than when you remember. No formulas to repair, no copy of last month's sheet, nothing lost when your laptop dies.

    Instead of typing WhatsApp reminders

    An automatic WhatsApp fee reminder app. Each parent gets their own message with the child's name, the exact amount and a UPI payment link, before the due date and after.

    Instead of a full coaching ERP

    Coaching class software priced for a coach, not an institute. No per-seat licence, no three-month implementation, no modules you'll never open.

    People find TutNook looking for a fee collection app, a tuition fee management app, a student fee management system, or simply a way to stop chasing parents for fees every month. It's all the same job.

    The things coaches ask before they say yes.

    Fee collection touches your parents, your money and your records. None of it should feel risky.

    Will this upset my parents?

    It's the question we get most. You read and edit the exact message before anything is sent, and you choose how often and at what time. Every message carries your academy's name, the child's name and the amount — so it reads as a helpful note, not a demand. Most parents prefer a clear message with a pay link to an awkward word at pick-up.

    We move your students in

    Send your list in any format, even a photo of your register, and we'll set it up. Keep your old register running alongside for the first month if it helps you sleep.

    Fees land in your account

    Not in ours. TutNook is software, not a payment company, so the money parents pay goes straight to your own bank account.

    No lock-in

    Cancel any time. If you paid for a year and leave in the first 30 days, we refund the months you haven't used. Download every student, payment and receipt whenever you want.

    Pick how much work you want to disappear.

    Reminders alone, or reminders plus payments that mark themselves paid.

    How many students do you teach in total?

    Reminders only

    Remind, from ₹299$9/month

    1. We send each parent a reminder with your pay link
    2. The parent pays straight to your own UPI ID
    3. The parent pays you directly, using your own payment details
    4. You check your account and tap "received" in TutNook

    No ID check, no bank paperwork. You could be sending reminders today.

    Reminders + automatic collection

    Collect, from ₹599$19/month

    1. We send each parent a reminder with a secure pay link
    2. The parent pays through our payment partner
    3. The money settles to your bank and the fee marks itself paid

    Needs a one-time ID check. The licensed payment company that moves the money — authorised by the RBI — has to confirm who it is paying. You send your PAN, bank account and ID proof once, the same as opening a UPI merchant account.The licensed payment company that moves the money has to confirm who it is paying. You send your business, bank and ID details once. We do it with you, and it is usually approved in a few working days.

    Reminders only

    Remind

    For teachers who want parents reminded and are happy to tick off payments themselves.

    ₹449$14/month

    Up to 60 students

    or ₹4,490$140/year — two months free

    • Automatic WhatsApp reminders before, on and after the due date
    • Pay link and QR code to your own UPI ID
    • Your own payment link or bank details in every reminder
    • Mark as paid in one tap, including cash
    • Paid vs pending for every batch
    • Unlimited batches
    • Email support and help guides
    • Payments aren't tracked automatically. You confirm each one.
    Join for Remind

    First two months free

    Reminders + automatic collection One-time ID check

    Where the chasing stops

    Collect

    For coaches who never want to match a payment to a name again.

    ₹999$29/month

    Up to 60 students

    or ₹9,990$290/year — two months free

    • Everything in Remind, plus:
    • Payments settle straight to your bank account
    • Each payment marks itself paid. No screenshots, no statement checks.
    • Instant alert when a fee arrives
    • Automatic receipts to parents
    • Quarterly, term and annual fee plans
    • Priority email support
    Join for Collect

    First two months free

    Academy

    For academies with several batches, staff on the desk, and more than one location.

    Priced to your academy

    Quoted on your batch count and student numbers — a 250-student academy shouldn't pay the same as a 600-student one.

    Usually worth a conversation above 150 students.

    • Everything in Collect, plus:
    • Automatic monthly payments (UPI Autopay): parents approve once, then fees collect themselves
    • Automatic monthly payments: parents approve once, then fees collect themselves
    • Logins for co-coaches and front-desk staff
    • Attendance for each batch
    • Announcements to a whole batch
    • Multiple locations, one dashboard
    • Send from your own WhatsApp Business number
    • A monthly report you can download as an Excel file
    Tell us your size

    We'll come back with a quote in one working day

    That price is what you pay us. Nothing is added to it later, and you will never be charged anything you haven't seen on screen first.

    Join now and the price you join at stays the same for your first 12 months.

    The small print, if you want it

    If you go over your student count we don't lock you out. Extra students are ₹8$0.20 each per month, and only for students actually attending that month.

    Prices include all taxes. What you see is what you're charged — we don't add anything on top later.

    Prices are in US dollars. Reminders work anywhere WhatsApp does; automatic collection arrives country by country.

    On Collect and Academy a licensed payment company moves the money to your bank. Anything it charges for that is shown to you before you pay, every time.

    Questions coaches ask us

    Something else on your mind? Write to [email protected] and you'll get a reply from a person, usually the same day.

    Will the reminders upset my parents?

    This is the question we hear most. You see and edit the exact message before anything is sent, and you decide how often reminders go out and at what time. Each one is short and polite, and carries your academy's name, the child's name and the exact amount, so it reads as a helpful note rather than a demand. Most parents would rather get a clear message with a pay link than an awkward conversation at pick-up.

    How long does setup take, and what if it's a mess?

    Send us your student list in whatever form it exists, including a photo of your register, and we'll set it up for you. Most coaches are sending their first reminders the same day. Keep your existing register running alongside for the first month if that feels safer.

    Am I locked into anything?

    No. Monthly plans can be cancelled any time. If you paid for a year and leave within the first 30 days, we refund the months you haven't used. You can download all your students, payments and receipts whenever you like, and we'll delete your data on request.

    What if it doesn't work for me?

    Remind and Collect are free for your first two months — two full fee cycles, so you actually see the reminders go out and the money come in before you pay anything. No card to begin. Academy is paid from the start, but if it isn't working in your first 30 days we refund it. Either way, leave whenever you like and take your data with you.

    Do parents need to install an app?

    No. Parents get a WhatsApp message with a link that opens the UPI app they already use, such as GPay, PhonePe or Paytm, with the amount filled in.

    No. Parents get a WhatsApp message with a link that opens a payment page with the amount filled in.

    Does the money go through TutNook?

    No. On Remind, parents pay straight to your own UPI ID. On Collect and Academy, payments are handled by an RBI-authorised payment partner and settled directly to your bank account. Your fee income never passes through a TutNook account.

    No. On Remind, parents pay you directly using your own payment details. On Collect and Academy, payments are handled by a licensed payment partner and paid out directly to you. Your fee income never passes through a TutNook account.

    Are there charges on each payment?

    On Remind, no — parents pay you directly, so nothing sits in between. On Collect and Academy a licensed payment company moves the money into your bank account, and anything it charges for that is shown to you on screen before you pay. Nothing is ever added quietly or after the fact.

    Why do Collect and Academy need my PAN and bank details?

    Because the money goes straight into your account, not ours. A licensed payment company handles that, and RBI rules say it has to confirm who it is paying before it can pay anyone. It's the same one-time check you did for a UPI merchant account: PAN, bank account and ID proof, sent once. We do it with you, and it's usually approved in a few working days. Remind needs none of this.

    Because the money goes straight into your account, not ours. A licensed payment company handles that, and the rules say it has to confirm who it is paying first. You send your business, bank and ID details once, we do it with you, and it's usually approved in a few working days. Remind needs none of this.

    What about parents who pay cash?

    Mark the fee as paid in one tap. The parent gets a receipt on WhatsApp, the reminders stop, and your totals stay correct. Cash and online payments sit in the same list.

    Which number do the messages come from?

    From TutNook's WhatsApp Business number, with your academy's name as the first line of every message, so a parent can see at a glance who it is from and what it is about. It is a registered business number rather than someone's personal mobile, and it stays the same every month, so parents learn it quickly and it never looks like a stranger asking for money. You don't have to register or verify anything yourself. On Academy you can connect your own WhatsApp Business number instead.

    What happens to my students' information?

    Student names and parent numbers are used only to send your reminders and receipts. We never message parents about anything else, we never sell data, and you can download or delete everything whenever you like.

    I teach outside India. Can I join?

    Yes, please do. We're launching in India first, and sign-ups tell us which country to support next.

    Yes. Reminders work anywhere WhatsApp does. Automatic collection needs a payment company in your country, so it arrives country by country — tell us where you are and you move up that list.

    Get early access.

    Leave your email and we'll open your account as soon as a place frees up. It takes ten seconds.

    • We set it up for you — send a photo of your register and we'll do the typing
    • Your first two months free on Remind and Collect, no card needed
    • The price you join at stays the same for your first 12 months

    Running more than 150 students, or several branches? Email [email protected] with roughly how many students you have and we'll work out a plan with you.

    Which plan would you pick? Optional

    No spam, and we never pass your email on. We'll write when your place is ready, plus the occasional short note on what we're building. Read our privacy note.